Information for Organisers
Terms and Conditions
Registration Confirmation
On-line - Confirmation of your booking will appear on the screen prior to entering payment details. Please print this page for your records. Confirmation will follow via mail within five days of registering.
Registration via hard copy - Confirmation of your booking will be sent within ten days of registering. If payment is not enclosed with your registration form, you will receive a pro-forma invoice which must be paid prior to the conference.
If you do not receive written confirmation within the dates specified above, please e-mail registrations_AT_iop.org
Value Added Tax
Charges shown are exempt from VAT unless otherwise indicated. Where VAT is applicable it is shown and calculated at the current standard rate of 17.5%. If the rate is altered as a result of government legislation charges may be adjusted accordingly. A tax invoice/receipt will be issued to those indicating that this is required on the registration form. The Institute's VAT registration number is 461-6000-84.
Event Cancellation
The Institute of Physics (the “Institute”) reserves the right to cancel any event or any associated function at its sole discretion. In the event of such a cancellation, the Institute will refund any monies paid, direct to the purchaser, upon proof of purchase.
The Institute expressly excludes any liability for any direct or indirect losses or damages howsoever arising as a result of such cancellation and shall not, for example, be responsible for any travel or accommodation costs incurred.
In the event of cancellation, the Institute will use reasonable endeavours to alert those who have booked to attend an event or purchased tickets and details of any cancellation will be posted on the appropriate event website.
Attendees are responsible for checking this information prior to the event.
Cancellation Policy
All cancellations by individuals or groups, must be given in writing to the Institute. E-mail shall not be sufficient for these purposes. For events that are held over multiple days, participants must inform the Institute at least 10 working days prior to the first day of the event. If notice is received within this time frame a full credit/refund minus a 20% administrative charge will be issued. Those cancellations made after the 10 working days deadline shall not be entitled to a credit/refund. For events held on one day, the cancellation deadline is five working days prior to the day of the event and the same policy applies as above.
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